I’m going to share with you some tips that I use to increase my productivity and my income daily.
What I noticed is as entrepreneurs we are poor time managers. We think that being busy is the same as being productive, but it’s very easy to work 10 hours in a day and realize that only 2 out of those 10 hours were productive.
Once I realized this, I decided that I needed to learn how to “control time” instead of letting time control me. Time management is a skill that needs to be developed. You must learn how to let go of habits, which can be just as difficult as creating new habits.
I know this because I used to spend 8-10 hours every day working on my business, but for some reason I still wasn’t getting much done, and I wasn’t hitting my goals. Now I know what those reason(s) are.
Effective time management will require you to minimize the bad habits above, and replace them with good habits.
[Identify Bad Habits]
You can start identifying your bad habits by ending your day by reflecting on exactly what you spent your day doing. You will quickly see where your time is going and what you need do more of and what you need to do less of.
How much time are you spending browsing the internet?
How much time are you spending daily talking to people who aren’t going to get you closer to your goals?
How much time are you spending on “non-busines-related” activities?
How much time are you spending doing the things that will help you hit your goals?
These are questions you must ask yourself, and by doing so you will be able to identify your bad habits?
[Plan And Set Goals]
You need to plan and set goals to ensure you’re not wasting your time on stuff that won’t bring you closer to your goals.
Take some time to write down your 30-day goal, 90-day goal, 1-year goal, and 3-5 year goal.
This will give you specific targets to aim for, and will allow you to prioritize your time much more effectively.
What will you need to do to reach your goals?
What sacrifices will you need to make to reach your goals?
What resources and tools will you need to reach your goals?
Answer these questions and you’ll know what tasks you need to get done daily to reach your goals.
I personally have a daily “war plan” which allows me to stay on track when it comes to hitting my goals.
I always plan my day out fully the night before.
I do the most important stuff first, and leave the “not-so” important stuff till later in the day.
[How To Create Good Habit]
Here are some habits I recommend you start creating:
- Create a daily schedule the night before and follow it to a tee
- Block out certain parts of each day to complete specific tasks
- Do the hardest tasks first and get them out of the way
- Block out an hour each day as emergency time in case something comes up that throws off your schedule
- Use time management and productivity apps to help you out (I use an app called productivity challenge, and I also use Any.do to help me get stuff done)
[Delegate Tasks You Don’t Want To Do]
There are certain tasks that need to be done, but that doesn’t mean you have to be the one to do it. It’s wise to focus on the things you’re good at and outsource the rest. This will increase your productivity significantly as well as help you conserve energy that you can pour into the things you love to do.
[Make An Effort To Say “No” More Often]
When you have a decision to make, ask yourself the following questions:
- Is this going to help me progress towards the achievement of my goals?
- Will this make a significant difference on my business?
- Is this something that needs to be done?
Those are 3 questions I ask myself when faced with a decision. It’s easy for me to say no, when it is clear to me that I don’t need something, and/or it may be counterproductive.
Everyone is different, so I will suggest two options.
You can either do 5-minute breaks every 25 minutes which works well for some people. Or you can do 15 minute break every 1-2 hours.
I’ve tried both, and I can’t really say if one is better than the other, I can only suggest that you give them both a try and see which one works best for you.
Lastly, I’d like to give you some extra tips you can use to help you increase your productivity.
The first one is to break down big tasks into smaller tasks.
So instead of “writing an ebook” you could break it down into writing each chapter one by one throughout the day. This makes doing the task seem a lot easier and allows you to make a consistent effort at getting it done without overwhelming yourself.
Check out the productivity challenge app, and the Any.do app. These apps will make your life a lot easier. The productivity challenge allows you to use a countdown timer each time you take on a task. During this time you are to focus solely on that task, and once the timer rings you are to stop the task and move on to the next one.
The Any.do app allows you to create to-do-lists, organize your schedule, setup reminders, and it does all those things very well. It’s a great app that will help you increase your productivity.
So those are my tips for increasing productivity and getting more done in less time. I hope you apply these tips and benefit from the rapid increase in productivity.